Bloomington Photography Club Structure

 

President: Roland Bydlon 2024

  • Primary contact and lead spokesperson for the BPC.

  • One year term of office, transitioned from previous year as Vice President.  

  • Chairs regular BPC monthly Board meetings. 

  • Brings all issues that affect BPC functions to the Board for discussion and a possible vote.

  • Ensures that all issues and club business are carried out in the manner agreed to by the Board.

  • Collaborates with the Vice President on the conduct of club business.

Vice President: Steven Gilbert 2024

  • Nominated and voted on by the Board members.

  • One year term of office, then transition to office of President the following year.

  • Chairs BPC general monthly meetings, including club announcements, guest speakers, tech tips, and photoshares.

  • Maintains the annual club calendar that was initially created at the November Annual Planning Meeting.

  • Documents all policies, procedures, and the distribution of responsibilities among members.

  • Collaborates with the President on the conduct of club business.

Secretary: Dorothyann Strange

  • Takes minutes of Board meetings and sends them to Board members.

  • Writes and sends thank you letters to speakers of monthly meetings.

Treasurer: Steve Schmaltz, Kate Melvin (back-up)

  • Maintains the BPC’s finances including the checking account. 

  • Collects dues, issues payments for BPC obligations. 

  • Keeps records of all financial transactions and reports to the monthly Board meeting.

  • Records new members from online member application form or correspondence and informs Website and Newsletter manager of new and renewed members.

  • Mails out membership cards (with a password on it) after receipt of the members’ dues.

Board Members as of 1/1/2025: Teddy Alfrey, Carol Beall, Raouf Bishay, Ronald Bydlon, Joyce Byrer, Deanilee Deckard, Juliet Frey, Steven Gilbert, Kip May, Catherine Melvin, Cheryl Molin, Calvin Poole, Shine Rominger, Steve Schmaltz, Dorothyann Strange, and Don Watts

  • New Board members are nominated and elected by current Board members, with the maximum number of Board members determined by the Board. 

  • Sets BPC policies and procedures.

  • Ensures the implementation of the planned events and activities that were identified at the November Annual Planning Meeting. This may involve overseeing and/or delegating the responsibility to BPC member(s), not necessarily to a Board member, to coordinate and/or lead a planned event or activity.

Managers:

Website: Joyce Byrer

  • Manages, keeps up to date, and adds content to the website.

Social Media

Facebook Page: Zolt Levay, Don Waters

  • Manages, keeps up to date, and adds content to the BPC Facebook page.

Instagram: ?

  • Manages, keeps up to date, and adds content to the BPC Instagram account.

Newsletter: Juliet Frey, Calvin Poole

  • Puts together and schedules the emailing of the weekly newsletter.

  • Sends out announcements of special events, separately from the newsletter.

  • Adds or deletes names in the newsletter mailing list where necessary. 

  • Sends out Zoom invitations and other BPC announcements to paid members.

Gmail Postmaster: Joyce Byrer

  • Checks and replies to BPC email as needed.. 

  • Where appropriate, forwards email to officers, committees, and Board members.

  • Sends welcome email to everyone who completes the online membership form.

  • Creates and maintains the online password protected files of paid members and board members.

Key Data: Joyce Byrer

  • Stores and maintains key technical data such as domain names and registrations, user IDs, and passwords to various sites.

  • Tracks and ensures payment of subscriptions, etc. 

Facilities: Zolt Levay

  • Reserves library room in advance for regular BPC monthly meetings.

  • Ensures the room doors are unlocked and meeting technology is installed.

  • Closes the room after the conclusion of the meetings, ensuring the room is clean and in order.

  • Returns the meeting technology to library staff.

Zoom Manager: Raouf Bishay

  • Manages Zoom schedule according to planned calendar.

Equipment: Raouf Bishay

  • Maintains an inventory of the BPC’s equipment, including where it is located (i.e., who has what).

  • Stores the BPC’s projector, computer and extension cords and brings them to the regular meetings and other meetings where required, such as the Holiday Celebration.

  • Maintains computer software updates, including upgrades, patches, and security.

  • Ensures all equipment is in working order. 

  • Coordinates persons to run the computer equipment during meetings.

  • Stores and brings booth equipment to the 4th St. Festival of the Arts.

Committee Co-Chairs

(Note: There should be at least two co-chairs for each committee.)

Committee Chairs do not need to be members of the Board of Directors.

Exhibitions: Raouf Bishay, Dorothyann Strange, Shine Rominger, Deanilee Deckard, Jack Speaker

Plans and coordinates the annual juried exhibit and any other exhibits.

Determines rules, jurors, and schedule of annual juried exhibit.

Publicizes and collects digital photo submissions from members.

Field Trips: Becca Cambridge, Roland Bydlon, Joyce Byrer, Steven Gilbert, Don Watts

  • Plans and facilitates the field trips that were decided upon at the November Annual Planning meeting or plan field trips to alternate destinations if necessary.

  • Provides information to the newsletter and website.

  • Communicates with contact people at the sites and attendees as needed.

  • Researches membership and makes recommendations for future field trips.

4th St. Festival of the Arts: Kip May, Shine Rominger

  • Contacts the Festival coordinators to reserve the booth space for the BPC. 

  • Develops sign-up for booth-sitting, including set-up and take-down.

  • Ensures all needed equipment will be available at set-up and that a designated person will store the art work over the Saturday night.

  • Composes and prints up-to-date flyers describing the Club and its activities.

Holiday Celebration: Joyce Byrer

  • Reserves the facilities for the Holiday Celebration.

  • Plans and/or contracts out the refreshments and eating utensils. 

  • Ensures there will be a projector and screen set up for the event.

  • Provides event information to the newsletter and website.

Fall Picnic: Kip May

  • Reserves the facilities for the Fall Picnic.

  • Reserves the Strahl Lake Shelter at Brown County State Park for the fall picnic (this must be done the day after each fall picnic to ensure we will have it the following year). 

  • Provides event information to the newsletter and website.

Coffee & Cameras: Sarah Slover

  • Sets up and conducts an informal monthly Zoom meeting where members can discuss photo-related questions and other topics.

Focus Group Coordinators

Focus Groups are smaller groups within the BPC for members with particular interests.  The groups meet at various times and locations.  They offer a chance to share techniques and ideas, learn more about photography, and have fun.

Creative Techniques: Juliet Frey

Film Users Group: Jaime Gonzalez, Allan Yates

History of Photography Focus Group: Teddy Alfrey

Landscape, Architecture, Wildlife, Nature (LAWN): Zolt Levay, Don Waters

Macro: Matthew Hicks

Photo Critique: Teddy Alfrey

Point-and-Shoot: Kip May

Portrait: Kip May

Serendipity: Becca Cambridge, Joyce Byrer

Street, Photojournalism, Urban, Documentary, Sports (SPUDS): Allan Yates